MBI Travel Award Program

The MBI will accept requests to offset the costs associated with attending conferences at which trainees and faculty are presenting research from University of Florida with a primary focus on central and peripheral nervous system function. Requests may be submitted by attendees who are themselves and whose primary mentors are members of the MBI.

Trainees must be a presenting author at a national or international academic conference. The MBI will support no more than $2,500 travel per person in one year; however, this can be divided over multiple conference requests. Students must have exhausted funding from other University of Florida sources and both fellows and students must have applied for travel awards from the conference itself, as available.

Below are the campus sources of funds which are expected to be exhausted, as applicable, before MBI will cover travel-related expenses:

Priority will be given to trainee (postdoctoral and graduate) requests, but faculty delivering a platform presentation at a national or international conference may request funds to offset travel expenses. While funding priorities are postdoctoral and graduate students, the MBI Education and Outreach Committee will review applications from undergraduates who are presenting author a major scientific meetings.

An acknowledgement of MBI support will be expected in conference presentation.

 

APPLICATION INFORMATION

 

Travel award applications can be emailed to the Education and Outreach Committee:  secretary@mbi.ufl.edu.

Allowable expenses include:

  • Conference registration
  • Transportation (air and ground)
  • Lodging

Please submit the following in a single PDF to secretary@mbi.ufl.edu

Trainees:

  1. Name of conference and link to conference website (if no link is available, provide a short description and name and contact of conference organizer).
  2. Copy of accepted abstract of poster or oral presentation.
  3. Statement that confirms that all other institutional and conference sources of funding have been exhausted.
  4. Letter from the mentor briefly describing conference and benefit to trainee and lab (no more than 300 words).

Faculty:

  1. Name of conference and link to conference website (if no link is available, provide a short description and name and contact of conference organizer).
  2. Copy of accepted abstract of oral presentation.
  3. Budget that includes other sources of travel funding (including any offered by the conference organizers).
  4. A brief description (less than 300 words) about the conference, speaking opportunity and benefit to individual career.

Requests for conference travel will be reviewed by the Education and Outreach Committee and awards may be adjusted in accordance with availability of MBI funds. Please note that awarded travel funds may only be used for reimbursement of approved travel, following the conference.

MBI Reimbursement Policy: The applicant’s department will handle their travel arrangements and pay initially. Once the travel and related expense report is completed, the department will send a copy of the expense report to the MBI. We will then process an E2E (expense transfer) moving the expenses to our general revenue and off their accounts, up to the approved amount of the award.